IFTA licence and quarterly returns, filed from real mileage, not estimates
One licence, two decals per truck, four returns a year across 48 states and 10 provinces. $99 for the licence, $75 a quarter for up to three trucks. Canadian fuel in litres and dollars converted for you.
Who needs it
Any qualified motor vehicle that runs in two or more member jurisdictions. Qualified means two axles and a gross or registered weight over 26,000 lb, or three or more axles at any weight, or a combination over 26,000 lb. Recreational vehicles are excluded.
One base jurisdiction
You licence where the trucks are registered, where the records are kept and where some miles are run. That jurisdiction issues the licence and decals, collects one payment and splits it with everyone else.
Four dates a year
April 30, July 31, October 31 and January 31. Late is 50 USD or 10 percent of the tax, whichever is greater, plus interest. Two delinquent quarters can cost you the licence.
Flat prices, government fees shown apart
Quarterly IFTA return, 1 to 3 trucks
Each additional truck: 20 USD per quarter.
Start quarterly filingIFTA price list
| Service | Our fee | Billing |
|---|---|---|
| IFTA license and decals | $99 | one-time |
| Quarterly IFTA return, 1 to 3 trucks Each additional truck: 20 USD per quarter. | $75 | per quarter |
| Each additional truck | $20 | per quarter |
| Four quarters prepaid, 1 to 3 trucks | $279 | per year |
The base jurisdiction charges its own decal fee, usually 0 to 10 USD per set of two, and you pay the net fuel tax directly to the jurisdiction. Neither is included in the Profirm fee.
How it works
- Licence and decals
We confirm your base jurisdiction, open the account and file the application. You receive one licence for the cab and two decals per truck, one for each side.
- Send miles and fuel
Each quarter you send an ELD export or trip sheets plus fuel receipts. We check odometer gaps and missing jurisdictions before anything is calculated.
- We file, you pay the net
You get the return and the net figure to approve, usually within two business days. We file with your base jurisdiction and keep the file for the four-year audit window.
What a quarter actually involves
| Task | Yourself | Profirm |
|---|---|---|
| Pull miles by jurisdiction from the ELD | You, each quarter | Us, from your export |
| Sort fuel receipts by state or province | You | Us |
| Convert litres, kilometres and Canadian dollars | You | Us |
| Apply the quarter's rate matrix, including surcharge states | You | Us |
| Catch odometer gaps before the auditor does | Rarely | Every return |
| File and keep the record four years | You | Us |
| Cost per quarter, 1 to 3 trucks | Your evening | $75 |
The three surcharge jurisdictions (Indiana, Kentucky and Virginia) charge a second line that fuel credits do not offset, which is the most common mistake on self-prepared returns. The second most common is a truck that shows miles in a state with no fuel purchase and no explanation.
Get a quote for your fleet
Online requests open soon. Call or email us and we answer the same business day.
Four states tax your miles on top of your fuel
IFTA settles fuel tax. New York, Kentucky, New Mexico and Oregon also charge a tax on distance travelled by heavy trucks, each with its own account, its own weight threshold and its own return. Oregon collects from heavy trucks this way instead of through fuel tax.
New York HUT
Over 18,000 lb. Certificate and decal per truck, quarterly return. Thruway toll miles excluded. Every Champlain and Buffalo crossing counts.
Kentucky KYU
59,999 lb and up. 0.0285 USD per mile, quarterly, no fee to register. Not to be confused with Kentucky's IFTA surcharge.
New Mexico weight distance
Over 26,000 lb. Rate by declared weight, quarterly return, reduced rate for one-way hauls.
Oregon weight-mile
26,000 lb and up. Monthly returns, rate by declared weight, bond or deposit for new accounts.
Quebec, Ontario and the rest of Canada are inside IFTA
A licence from Vermont or Texas covers the provinces, and a licence from Revenu Québec or the Ontario Ministry of Finance covers the states. What changes is the paperwork. Canadian pumps sell litres at a price in Canadian dollars, Canadian trip sheets read in kilometres, and Canadian rates are set per litre. The return is filed in your base jurisdiction's units and the quarterly rate matrix already publishes each province's rate converted to US dollars per gallon, so the exchange rate is fixed for you, not chosen by you.
We have prepared returns on both sides of the line since 1988, for Quebec carriers running the I-87 and I-91 corridors and for US carriers loading in Montreal and Toronto. The same desk handles your cross-border registrations.
What we check on every Canadian-side return
- Litres converted at 3.785 litres per US gallon, kilometres at 1.609 per mile
- Provincial miles matched to a provincial fuel purchase or explained
- Ontario and Quebec rates taken from the current quarter's matrix
- Border crossing miles allocated to the correct side
- IRP cab card and IFTA decals on the same trucks
Frequently asked questions
Do I need IFTA for one truck?
Yes, if the truck is a qualified motor vehicle and it crosses a state or provincial line. The rule is about the vehicle and the route, not the size of the company. One tractor at 80,000 lb running from Laredo to Chicago needs an IFTA licence exactly like a fleet of fifty. A truck that never leaves its home state does not need IFTA, and a pickup under 26,000 lb with two axles never does.
Can I file IFTA myself?
Yes. Every base jurisdiction has an online portal, and the tax rate matrix is published each quarter on iftach.org. The work is not the form, it is the data: miles by jurisdiction from your ELD or trip sheets, fuel by jurisdiction from receipts, then the arithmetic across every state you touched. Most owner-operators who do it themselves spend an evening per quarter and get audited on gaps, not on math. Use our IFTA calculator to see what your return looks like before you decide.
When are IFTA returns due?
April 30 for January to March, July 31 for April to June, October 31 for July to September, and January 31 for October to December. If the date falls on a weekend or holiday the return is due the next business day. A return is due every quarter even if you did not move, in which case you file a zero return.
What is the penalty for a late IFTA return?
50 USD or 10 percent of the net tax due, whichever is greater, plus interest on each jurisdiction's share for every month the tax is unpaid. Two delinquent quarters can lead to revocation of the licence, and a revoked licence means trip permits at every border until it is reinstated.
What records do I have to keep for IFTA?
For every trip: start and end dates, origin and destination, route, beginning and ending odometer, total miles and miles by jurisdiction, and the unit number. For every fuel purchase: date, seller, location, gallons or litres, fuel type, price and unit number. ELD position data satisfies the distance side if it is exported and stored. Keep everything four years from the later of the due date or the filing date, and keep it in a form an auditor can read.
How much does IFTA cost?
Profirm charges $99 to obtain the licence and decals and $75 per quarter to prepare and file the return for one to three trucks, $20 per additional truck. Four quarters prepaid are $279. The base jurisdiction's decal fee is separate and usually runs from nothing to about 10 USD per set. The tax itself is what you owe the jurisdictions after credits for fuel bought there; we tell you the net figure before we file.
Does IFTA cover Canada?
Yes. The ten provinces are IFTA members, so a licence from any base jurisdiction covers Quebec and Ontario the same way it covers Vermont and Michigan. Canadian receipts show litres and Canadian dollars; the return is filed in your base jurisdiction's units, and the tax rate matrix already converts each province's rate to US dollars per gallon for the quarter. We do the conversion. Quebec-based carriers hold their licence from Revenu Québec and Ontario carriers from the Ontario Ministry of Finance.
Stop doing fuel tax the night before it is due
Send us your ELD export and receipts once a quarter. We do the rest, tell you the net, and file with your base jurisdiction.